WordPress Concierge Maintenance Plan

Who Needs a WordPress Concierge Maintenance Plan?

Business Owners or Site Owners with a WordPress site who don’t know what any of this website lingo means or are too busy to make sure their site is being maintained properly.

Web Designers who build WordPress sites and want to offer this type of service to their clients, but don’t have the bandwidth or knowledge to do it themselves.

Office Managers who need help managing their company WordPress website.

What You Get

Speed Maintenance Includes

<3 Second Page Load Time

This is where we originally had the idea for starting our WordPress Concierge Maintenance plans. Our founder was working closely with a furniture company with a product list of about 15,000 items. Which if you have an Ecommerce store you know it can slow down your site when you have that many items. So he started researching how to increase the speed of WordPress websites, especially sites running that many items. After many test, tweaks, trials, and errors, he finally found what was needed to get the speed of that site on any page to load in under 3 seconds. The original page load was upwards of 15 seconds and the final page load was 2.3 seconds. How about that for a huge speed increase. Guess who loves fast speed on an ecommerce site? Google. The sudden rankings showed that to be true when that was the only thing that changed on the site!

Why is this important to you? The industry research shows that the majority of users will not wait more than 4 seconds for a page to load. This is on desktop or mobile devices and some people will say more than 3 seconds and you lose most mobile searchers. Yikes! If you are running ads or have a lot of offsite traffic you are trying to get on site and you have a high page load time, you will lose 80% or more of that traffic. How many conversions are you losing?

One of the first things we do with potential clients is look at their page speed. If it is more than 4 seconds, then we get excited because we know we can help them. So, let us help you!

CDN Implementation

One of the factors you will see in most page speed tests is whether you have a CDN. When we started implementing a CDN across our sites and client’s sites, we saw an immediate drop in speed. When you really want to go from 4 seconds to under 3, this is really where a CDN can come in handy. If you don’t know what a CDN is, don’t worry about it, let us show you the benefits when we implement it on your site. Let’s save some time for your customers on their page load times and save you some time by showing you the results of having a CDN.

Why is this important to you? Speed, speed and more speed! Ultimately, we want things to be faster when people are trying to get to your site. What about 10,000 people at once? We want them to all get your webpage as fast as possible, this is one of the ways we make that happen for you. What about 100,000 people? This handles that as well…

Plugin Monitoring

One of the ways we help keep your site moving quick is to assess and monitor your plugins. We keep them up to date, but we also want to make sure they are running optimally. When we find something that isn’t working as well as it should we will open a ticket with the Plugin Creator on your behalf in order to let them know what the issue is. A lot of this is stuff that happens behind the scenes so that you have less to worry about.

Why is this important to you? Have you ever had an issue on your site that you couldn’t sort out and finally after days or weeks of trying to find an answer, ultimately found that it was a plugin? Well this is why we have a monitor, so that if your plugin is an issue that we can get it fixed as soon as possible. If the plugin creator can’t fix the issue or has moved on to other projects, we will help you find a replacement. Long term, our goal will be to have a list of approved plugins and plugin creators that we will work closely with. This portion of our long-term goal will be amazing for everyone!

Image Compression

Your images are slowing down your site! Your designer spent a lot of time utilizing images to make your site look amazing. The problem is that it slows down your site in a major way. So we utilize a Pro plugin to make sure your images are as compressed as they can be and the pages are showing the best version of them to help your pages load even faster. It amazes us whenever we get a site, run just this one piece of the speed puzzle, and watch the page load time drop.

Why is this important to you? Speed of course! This is one of the areas that we take care of for you to help get your site running fast. We want you to have as many beautiful pictures on your site as you want, this is how we can do that and keep your page load time down.

Security Maintenance Includes

If you read about our Malware Scans, you already know that the industry separates these 2 issues. We have implemented a server side antivirus system (on our hosting server) that scans and alerts to any potential issues. Technically we have 2 different virus scanners, because we all know that sometimes one may miss something that the other will pick up. We always prefer a multilayered approach to things that have to do with security. Being infected with a virus is a major security issue as you may be spreading it to every visitor of your site. This is bad for business…

Why is this important to you? Just like with any other security related issue, trust, and time. If you get an infection, you can lose your customers trust. Which can equal a ton of lost revenue. If your site is infected, it can take time to clean it, but also to come off the black lists that scare people before they get to your site. How much money does it cost you if your site if offline for a week? It is a scary thought, it is even scarier to live.

Malware Scans

The industry now defines malware and virus as separate issues to be dealt with. So, we have integrated a daily malware scan to make sure your site hasn’t been infected with malware. This is a huge issue that is a constant battle for hosting providers. The sad part is that a lot of providers don’t offer this services and prefer to sell you into a 3rd party product. We want you to be safe through proactive measures that help to keep you clean. The problem we have found is that once your site becomes infected, there are a few providers that take months to remove you from their “black list”. However, if you are on our plan, we will handle this for you and work with the slow to respond 3 party to get your site cleared of all malware flags.

Why is this important to you? Time saving, should you get black listed, as we handle all of that for you. Proactive scanning helps to find issues before they become major issues. Malware infections on a website is a big pain to deal with on your own. We handle it all for you! Time saved and one less headache, sounds like a win win to us!

Plugin Updates

Plugin updates are similar to the core updates where it keeps your site safe and secure. Here is another thought, each of your plugins were probably created by different developers. Some of you may not even know that you have plugins, much less how many plugins are running on your site. As part of our update process, we make sure the plugins, even the paid for plugins are up to date. We also monitor the plugins against a vulnerabilities list to help ensure that none of them have been compromised. A compromised plugin can open your site to being hacked, which would result in downtime and potential loss of revenue.

Why is this important to you? Besides the already discussed down time, we make sure that you don’t have conflicts with plugins. We want you to be running as optimally as possible and sometimes we must go in to make manual adjustments with plugins. Other times we may have to work directly with a plugin creator to troubleshoot your specific issue. This saves you time and headaches because we speak the same language at the programmers. Which means we can get your problem resolved at a faster rate than if you should go back and forth with the programmers yourself. Would you rather deal with the programmers or let us handle it for you?

Theme Updates

We have covered the importance of Core and Plugin updates, let’s just carry over those reasons here. Security from getting hacked, this is an area where we see the most vulnerabilities. The scariest part of having your theme hacked is that the hack may be lying dormant deep inside of the theme files. So, you think it is cleaned up if you do it yourself, only to find out that it keeps reinstalling or corrupting your files. We dealt with this issue on one site and found the issue was coming out of a file that looked legit and even with our normal scans came back clean. Needless to say, we implemented 2 more layers of scan security after that and haven’t had that issue again.

Why is this important to you? Prevents downtime, prevents conflicts, prevents headaches for you and gives you peace of mind knowing that you shouldn’t have an issue. Should you have an issue we are quick to get them resolved. What we see most of the time when we move people over to our WordPress Maintenance Concierge service is that there are infections that must be cleaned once the migration to our server is complete. How horrible would it be to have an infection on your site that you are passing to your clients and no one even knows? Let us secure your site and keep you up to date.

Wordfence Security

In addition to our server level security, we utilize Wordfence for all of our clients. Wordfence is one of the top on site security plugins for WordPress. There are some great configurations that you can use inside of Wordfence that most of the other plugins don’t allow you to configure. In our server environment, we have found that it works amazingly well and we configure it on your site to provide security, but not slow down your site. The slowness is something your research will show most people complain about with Wordfence, but we have the configuration that prevents that slowness from happening.

Why is this important to you? Security is something we talked about with our updates, this adds an extra level of security. Helping prevent brute force attacks, helping to spot issues with files that are on your system that show up out of nowhere. Yes, this happens and yes, it is an ongoing issue that will always have to be monitored. We like to stay vigilant with our clients, this is one of the ways we help keep you secure. Do you like having extra layers of security so that you can have that extra peace of mind?

WordPress Core Updates

We update your WordPress Core on a regular basis to help ensure you don’t end up vulnerable to hacks based around your WordPress Core. A perfect example of why everyone on WordPress needs updates are the findings for WordPress 4.6.1 and 4.7.1 that allowed WordPress Core to be compromised rather easily. At one point 30,000 websites had been hacked due to this one vulnerability alone.

Why is this important to you? Outside of securing your WordPress Core to prevent hacks. It also helps to prevent downtime. Some of these hacks took days to be found, as the sites weren’t monitored, and can sometimes take days to be fixed. How much does it cost your business when your website is down or if it were hacked?

SEO Maintenance Includes

We utilize Yoast SEO plugin to help get you on your way with SEO on your website. If you are already using a plugin, you can keep what you already have in place. Our preference is Yoast as it allows us to configure automatically a few things that will help your on-page SEO. Plus, it sets you in a good position to knock out some great SEO changes on your site and get some feedback on your existing pages. We have seen sites that had no SEO on their site get a slight increase after adding our basic setup with no other changes. Does that mean you will have the same jump? Not always, but it will help you in your long-term SEO success. Which is what we want and why we offer our SEO reports as well.

Why is this important to you? Our entire platform is built on the premise that you need your SEO working correctly. We take care of the speed and lay the foundation for you to build on. A great foundation helps to get you to the top of Google faster, as speed is a ranking factor. Now keep in mind, this is the foundation, you will need to have the content in place for the foundation to help support. Not to worry though, we can help you with that, once you are on a WordPress Concierge Maintenance Plan.

Google Analytics Setup

Hopefully this is already in place and you have access to the account. If not, then we will take care of setting this up for you and making sure you have access to the data you need to make smarter website business decisions. We utilize the data from your analytics to give you ideas and suggestions for your site. Not to mention we can help you understand your analytics data a little better. Your Google Analytics data is included in your reporting that you will receive from us, so we make sure you have access to all of the data you will need.

Why is this important to you? Your data is a huge resource for knowing what is happening with your customers on your website. If you have ever wondered anything about your website traffic, most of the time the answer can be found inside of your Google Analytics account.

Google Webmaster Tools

Webmaster Tools is probably one of the most underrated sources of information for websites. When you combine the data from Webmaster Tools with Google Analytics data, you can see a clear picture of how people are getting to your website and where they are going. One of the other neat things from this is that Google will tell you about issues with your site, if they can see it and if they can’t then what the issue is. As your WordPress Maintenance Concierge, this is valuable information for us to help fix issues, should they arise. Plus, if you want to see what keywords people are searching for that land them on your website, this is the place to view all that valuable data.

Why is this important to you? There is an old saying, more knowledge equals more power. This power helps you make business decisions easier when you have the knowledge and data to make decisions. Plus, should you ever have an issue with Google, this is the place to start when you are trying to sort out that issue. We all know how important Google traffic is to us, this is the place to start.

Ping Optimizer

A do what now? Let’s go with the easiest way to explain this. When you update something on your website, say add a new blog post or new web page. You want Google to know it exists, right? Sure, you do! How are you going to let Google know? Or are you going to wait and hope that Google magically finds the update? Most people fall into the wait and see camp, “Google will find us”. Not always the case and this is not where you want to be, in the wait and see camp. If you haven’t noticed by now we are all about being proactive vs reactive in most our service offerings.

WordPress out of the gate automatically pings a service for you, which is great. Unless you have just made and saved 20+ changes to your page or blog post. This means that your site has probably been marked as a spammer or infected. Even if you are neither of those things. Hurts your feelings? We know it hurts ours to be labeled by something we didn’t know was even labeling us. So, we did some searching and found a solution that will keep your site from spamming the notification services. Plus, it adds in a list of other notification places that will ultimately get the other search engines, besides Google over to visit your website. We all want more traffic, correct? This is one small piece of that growing traffic puzzle.

Why is this important to you? Efficiency and traffic growth, those are 2 of the biggest reasons why this is important. We all want our websites to be efficient machines out there working tirelessly for us. The problem is with a lot of things on websites, they aren’t automatically efficient nor optimized. This makes a process that most people don’t even realize is going on, become more efficient and effective. Which ultimately tells the search engines, “hey we have our act together so send us more traffic.” This is what you want your website always telling anything that it communicates with, we are efficient, effective and have our act together. We want to give you as many of those tools as we can.

SpyFu Reports

If you have never heard of this tool, then you may not know how valuable it is. What we do is set the tool up to run a report for you. This report will show you how well you are doing against some of your competitors. Want to look at a sample report? Click here to view a sample report

We want you to have as much information as we can give you, so that you will know how well your content and website is doing, especially against your competition. This tool is a valuable resource when you are looking at where you are vs where you need to go with your content and rankings.

Why is this important to you? Knowledge is power, like we discussed in Google Webmaster Tools. This gives you some insight into how well you are doing plus how well your competition is doing. Want to get a leg up on your competitors, sometimes you must see what they are doing in order to get that advantage. What if your competition is already using this tool to outrank and outmaneuver your online business? What would it be worth to you to have the same knowledge as them or even more knowledge? This is your starting point!

Safe Guarding Maintenance Includes

Broken Link Check

This is oddly still an issue on a lot of websites. Especially if you have a lot of links to sites that aren’t your own or you pull images from a 3rd party to display on your site. This is also an excellent way to keep track of the health of your website. Making sure you don’t have any broken links on the site shows Google that you are taking care of your site and keeping it up to date. This is important for all websites and almost never talked about from what we have seen.

Why is this important to you? How many times have you been on a website and started looking for something only to find that the one thing you were looking for was a dead link? If you have ever spent any time on Pinterest, then you have seen this a lot. It is an issue with Ecommerce site that have thousands of products as well. As you remove a product, you may have a link that was pointing to that product, the problem is that the link is never updated, so it becomes broken. This is never a good thing as most people won’t call you and say, “hey this link to this product is broken, but I want the product.” What most people do is close the window or hit the back button, then buy from your competitor. We want them buying from you, so we want to make sure your links are working!

Daily Backups

This is an area of weakness for a lot of WordPress host providers. The bad part about this is that a lot of servers aren’t backing up. This was one of the first areas we addressed in our services as we wanted to make sure all our clients have backups to pull from, in case an issue ever happened. Now should an issue arise, we will take care of it for you, so that is one less hassle. At the same time, we monitor our backups, so that if an issue is happening and the backups are not running, that we address this as soon as we learn about the issue. Backups are essential pieces to the puzzle of your website, especially if all your client data is saved in your website.

Why is this important to you? Most of you already know the importance of a backup plan. However, for those of you that don’t place much weight in it, think about this. What if you woke up tomorrow and your cell phone was broken, not just a little broken, broken to the point that you can’t get your contacts or pictures. Hundreds or even thousands of your family pictures, gone… But wait, there was a backup, right? Well let’s hope so because if there wasn’t a solid backup to the cloud of your phone then all your contacts and pictures are lost forever. It is a scary place to be and sadly it happens a lot more than anyone really talks about. The same thing can happen to your website and this is an area where backups fail more than any place we have seen. Therefore, we have a monitoring service attached to our backups, we want to know if there is an issue as soon as it happens. We want your site and its data backed up on a regular basis so that you don’t lose anything.

Updates Monitored & Errors Troubleshooting

If you have had a WordPress site for long enough then you have run into this issue at least once. You update your site and find it no longer works. Most of the time you are left wondering what just happened and why. Depending on your current host you may not even have a backup to restore your site to. This is never a good thing as you are left to sort out your issues due to an update.

Why is this important to you? First off, we handle all your updates for you, so that you don’t have to worry about them. Secondly, should an issue arise due to an update we will restore your site to before the update. Then we will find out what happened and why it caused an issue. Sometimes we can fix it ourselves, other times we have to open a trouble ticket with the theme or plugin creator that has caused the issue. Then we work with them to solve your issue, so all you should worry about is reading our update emails. How about that for saving you time and stress when things go wrong?

Uptime Monitor

How often is your site not working? This is pretty important when you have traffic going to the site and you want to stay in front of your customers. Downtime is inevitable no matter what host you are on, what you want to make sure of is that you have that 99% uptime going on with your site. We just moved a site that had a 63% uptime. Yikes!

Why is this important to you? Most website owners have no clue what their uptime is, much less what may be causing the down time. Typically, you see that 99% and not 100% of uptime, due to backups of the database. This is ok, but you don’t want to see is anything below a 95%. There is some margin for error in that, but let’s be realistic here, sometimes when you are making changes to your site it causes the site to completely stop responding. That is ok with us, as we will help you get it fixed, backup and running. If you are below that 95% of uptime, then there are some serious issues happening on your site. From there being a script causing the issue, all the way to the server you are on is having issues. Should you have to worry about those? No! Let us worry about that on your behalf so that you can rest easy knowing if there is an issue that we can resolve it for you.

Domain Name Expiration Monitoring

Your domain has expired and you didn’t even know… What do you do now?

Why is this important to you? A lot of times the domain registrar emails you, but the emails fall into your spam folder or they look like spam and you just delete them. Even the most experience web person has dealt with this at least once or twice in their career. Should you forget to renew, we will let you know that your domain has hit its expiration date. We can even help you get it back up and running. We want your site running at all times and missing a renewal can be a horrible inconvenience.

THE

INVESTMENT TO WORRY LESS

KEEP IT RUNNIN

Plug-in updates

Theme updates

WordPress Core updates

Basic security installation

Basic security monitoring

Basic site cache

Daily Backups

Daily Backups

Monthly Activity Reports

$99 / MONTH

QUICK FIX

Plug-in updates

Theme updates

WordPress Core updates

Advanced security installation

Security monitoring

Advanced site cache

Biweekly Full Site Backups

Monthly Activity Reports

Monthly SEO Reports

1 Hr Technical Fixes

$199 / Month

FAST AND FURIOUS

Plug-in updates

Theme updates

WordPress Core updates

Advanced security installation

Security monitoring

Advanced site cache

Biweekly Full Site Backups

Monthly Activity Reports

Monthly SEO Reports

3 Hrs Technical Fixes

Speed Adjustments <3 seconds load time

$299 / Month